Builder Resources


  • Master Tag List
  • Promising Research Areas
  • Title Protocol ( TK draft 121002)
  • Provenance Information Categories (what to include)
  • Provenance Information Forms - see Uploads at bottom of page
  • Suggestions from Fall 2011 and Spring 2012 Student-Builders



Master Tag List

List does not include date tags or names of principal tags.

  • 1208
  • 1208-pa0
  • 1208-pa1
  • 1208-pa2
  • 3388
  •  Aerial
  • Campus
  • Deed
  • Drainage
  • East Campus
  • Grading
  • History
  • Illinois Monument
  • Interstate
  • Landscape
  • Layered
  • Map
  • Photo
  • Plat
  • Soil
  • Topo
  • USGS


  1. Additions?
  2. Map, maps, or map?  We need a uniform version (“Map”?)
  3. Do we want to add more names to this list, e.g. Frey, Dobbs...
  4. First letter of all tags capitalized for uniformity?
  5. Remove Tag names that duplicate a collection title, I-75, Allatoona, KMNBP


Promising Research Areas: (Also see Popular Tag "Research Area" on the Homepage)

Student-builders who spot a promising or interesting research area or topic in connection with an archived document are asked to add the tag Research Areas to that document AND to add in the Description box for that document a brief discussion of the research idea they have in mind and and suggestions they have to pursue it.



Title Protocol

When possible use the date of creation/publication as the first element in the title so the document or image will appear in chronological order.

For deeds and plats use this format: "1929 Frey-Dobbs"  Frey being the grantor/seller and Dobbs being the grantee/buyer.

For maps and historical drawings use this format "1980 - Restoration Plan,  June 1864".



Provenance Information Categories: What to include and what not to....

Title: This field is fairly self explantory. Select a title for objects that fits the general idea. Include date of creation  as the first item in the title, for chronological organization on the EHAP site. For instance, a topographical map or the KSU campus in 1975 could be titled "1975 KSU Campus Topo."

Date: Use the date of creation of the original object, not the date of creation of the digital scan or upload date to the EHAP site. For instance, a Deed signed in 1888, scanned to digital format in 1999 and uploaded to the site in 2011 would carry the date 1888.

Creator: This field is for the original creator of the original document. This is not the creator of the scan or the creator of a modified file (.pdf, .doc, etc.).

Scale: Used primarily with maps. Use the scale listed on the original document, which is usually located somewhere near the map key or equivalent. For photographic images, area covered and resolution are to be used.

Format: The format of the original document. This may be a map, deed, schematic plan, interview, etc. This is not the file type of the scanned/uploaded object (.pdf, .jpg, .png).

Scan Date: Use the date that the originl object was scanned from physical to electronic copy. This information tends to be difficult to find. By right clicking on the object and selecting "image properties," one can glean some information, but this is not a 100% reliable method.

Current Location of Original: This field is, again, fairly obvious. Place here the keeper or instituion that currently houses the origanl document that was scanned or uploaded to the EHAP site. Deeds and plat maps are usually held by the Cobb County Courthouse, while KSU planning and deisgn and the KSU archives also house many other original documents pertinent to the EHAP.

Custodial History: This is the "paper trail" of the document. List here all known custodial hands that the orignal document has passed through. For instance, if Coolsville Public Library closed in the 1960s, and transfered all of their archival documents to Bigtowns Public Library, both of these instituions ought to be listed in this field.

Copywright Status: Describe here the owner and origanl date of copyright, as well as any subsequent modifications or renewals to the copyright status of the orignal document. Many of the items in the EHAP collection are public property and have no copyright, or the copyright has elapsed.

Provenance Information Forms for researchers use - see Uploads at bottom of page



  • Jillian Theroux
  • Mike Sanstrock


From Mike Sanstrock --


1-The EHAP website allows for uploading images of many different formats.  However, in cases where digital images must be converted to a file type in order to successfully upload, use the link: to convert them.

2-Provenance- Always be conscientious regarding the inclusion of sources.  Dates, original creators/designers/architects should be posted in description of document as well as the archive where it was discovered and the staff/archivist that made it available.  Also, be as specific as possible regarding information that will help users trace the document to its original location.

3-Be mindful of tags; making sure to include ALL tags that apply to documents.  As more documents or images are uploaded, new tags that might apply to them should be created with the intention of keeping the website as user-friendly as possible.

Items for further research or website improvement:

1- Organize East Campus documents

2- Facilities Planning and Design Services: A- Mine documents labelled, "Demolition Plans", which offer some overlay of past structures with future development.  These are available for many of the building sites which are located where parking lots once were.   B- Monitor availability of new construction documents that should become available in next few months.  These include student-housing construction (in progress) adjacent to University Place Apt.s and perhaps more East Campus documents as construction comes to a completion there.    


From Jillian Theroux --


Additional tips to consider

1. Throughout your research hold on to everything you come across, whether or not you use it. Keep a folder on your computer of all the files you obtain. Better yet- put everything on a thumbdrive so you have back up. 

2. When mining archives, keep a list of what you find and take photos of maps/deed, etc. to use as reference and make sure you write down specifically where you got everything, down to the shelf number and who you talked to at the specific location.

3. Keep a notebook to bring with you to meetings, take notes and hold on to these so you can reference them later. Overall, it is important to stay organized.

4. When uploading documents:

      - Make a clear title, with the year first.

      - Tag accordingly

      - Brief description of the file along with where/who you got it from along with who created the particular file. (ex: engineers who created a map)

     - Also, be aware that there are two uploaders, one is for specific images and the other can upload larger files.




  • Jonathon Torkos
  • Nancy York

From Jonathon Torkos --

Next steps for the Enviornmental Archive

Tips on how to continue with the project if I was still apart of the team.  The first objective would be to acquire the land deeds and any plat maps from the KSU East campus and Sports Complex already constructed. Then go back as far as you could, probably be around time after the Civil War. These properties will be located along Chastain, Big Shanty Road, and Busbee.  For those familiar with the area are the KSU stadium, Continuing Education building, and fields around the old Gold Gym across from the Atlanta Beat Stadium, and fields being constructed. This information will be found at the Cobb County Superior Court Building on the bottom floor where deeds and records are kept. More information on this process is listed below. This will enable you to show a complete history of the property and previous land usage by the owners before being acquired by the Kennesaw State University Foundation. Also any additional maps that could be found will assist in layding down the foundation and most of this might have already been acquired. Secondly, to inquire about any materials still available at KSU Facilities, which is located at the corner of Chastain Road and Big Shanty Road. Can contact Paul Underwood or John Anderson at 770-499-3602. After acquiring all this additional information and adding what Dr. Dickey's classes have done last semester on KSU, I would check with Dr. Keene on what more could be possibly done and probably clean up the site a little bit as he will be utilizing it to teach a class. What changes have been positive and what can be done better. Then once got the go ahead to proceed with the next project.

Once KSU campus is completed or an additional builder is added, that person can move on to the Kennesaw Battlefield goal and start with acquiring deeds associated with those properties taken by the federal government before the park was established at the turn of th 19th century. Some of this information might be already located with the National Park Service and HABS site, those of you with historic preservation knowledge know what I'm talking about. Can check with Dr. Dickey for additional assistance and Dr. Thomas Scott's papers from students might find valuable information on how this park was created and how to start deed collecting. Then need to aquire a layout of the area and find any possible GIS maps, historical maps, and anything that will give you a picture of the area prior to and after the establishment of the federal park. There might be some useful information at the Library of Congress website and even locally at city of Kennesaw, or Cobb County offices. Then talk with the people at the Kennesaw Mountain National Battlefield Park and see what they have if have not done so already. 

Help File for Future Researchers

Here are a few tips and guidelines to help you get started with Kennesaw State University’s Environmental Archive research project for Dr. Keene.

The basis of this project, as a researcher, is to uncover changes in land use of a particular site and the ecological impact over time at that location. Most importantly, keep your focus as a researcher on the main topic. Similarly, how would a student utilize this information that you have gathered for researching this site, does this material impact the environment, and try not to get preoccupied with going down a rabbit hole? So, when creating a finding aid as what you will be doing make sure that it helps the student identify the main points clearly and document everything as you proceed.

Might be wondering, how do I go about starting to work on this project? The goal with each new site is to develop a baseline as phase one and going back as far as possible to who has owned the land and the maps associated with the property to get a visual sense of the area. This would also suggest going out to the site and introducing yourself, describe what the project is all about, and develop contacts. So that when you begin phase two of that site will be able to gather environmental data changes from them. At these various projects, there will also be professors that can help you along the way that have been at these sites already conducting studies such as Dr. Catherine Lewis and Dr. Jennifer Dicker at In The Valley and Hyde Farm and they will be able to give you contacts and information to help you along the way. For the Kennesaw Mountain National Battlefield Park there are HABS information available online and Dr. Dickey could help assist with that too. Dr. Brian Wills, Civil War Historian at KSU, might have some interesting information or contacts at the Civil War offices located on the 3rd floor of the social science building.

Deeds and the Courthouse:

Phase one is established initially by gathering property deeds. Deeds and record offices can be found at Cobb County for Hyde Farm and Kennesaw Mountain Battlefield Park. For land associated with In The Valley, would need to go to Bartow County deeds office. Lake Allatoona and Lake Ackworth are in Bartow, Cherokee, and Cobb counties and will have to explore association with Army Corps of Engineers. Before you go down to the deeds office, you will need a starting point and it is imperative that you find the property number (aka Parcel Number) that corresponds with the piece of land. There are a couple ways of doing this; Start with the most recent owner, which is the grantee and whom they acquired the property from, the grantor. From there you will find the county lot number and what district it is located, an example would be Kennesaw State University is located at land lot 97 in the 20th district of Cobb County. Also, check with the local county’s website to see what you can discover online, because most counties have begun to digitize this material, however to get back to the very beginning you will be required to take a field trip going through the books.

When you are there, make sure you write down to whom you speak with at the deeds and record office, such as Pearlie Vaughn and Rita Webb at the Cobb County Superior Court Deeds & Records Office. Accurate documentation is critical as a researcher so that anyone whom follows in your footsteps can retract your steps if necessary, such as future students doing research projects. Make sure you bring a camera to take photographs and to capture any material that you might find, so that later you can digitize it and load it up onto the site. Most of the old deeds in the 20th century will have plat maps that a surveyor drew of the land, make sure you photograph each of these corresponding land lots if their available. If you do not have a camera, speak with Dr. Livingston or a member of the archives staff and they might be able to loan you their camera for the day. Take plenty of photographs, better to have too many to decipher later than having to go back and retaking photographs. Secondly, it may take time familiarizing the office and may not get much done at first, but it will come.

Once have acquired all of the deeds of the property, you will be able to start to have the necessary background information to get a layout of the land. Develop an episode list of the most important incidents that have occurred at this place. Next objective for establishing the baseline is to acquire maps of the location to get a visual picture of environmental changes. For this you will want to go to the website and download the maps associated with the property by city and put them onto the website. Some helpful hints would be going to the county central library, university library, GA historic & preservation offices, Georgia archives, and seeing what they may have and always take a camera to document any material.

Phase II will be to investigate environmental concerns of that location, and creating a dialogue with the site directors, which will be very helpful at this stage. Mainly here, you will be searching to find out any environmental impact such as zoning changes, geological surveys, river and stream studies, HABS or Historical American Building Survey studies, and etc.  You will need to speak with the site directors, about any changes in land usage over the years and any documentation they may have such as NEPA studies, which were required by the 1969 Environmental & Protection Agency Act. Georgia is within region four of the EPA. Looking up the EPA website, might contain rewarding data. At this stage you will begin to see what environmental alterations have come to pass and give researchers information to pursue various topics of interest.

Just remember your job as a research archivist assistant for this project is to be objective and think like an archivist, which will enable you to create a helpful finding aid and investigative tools for the student.


When putting deeds, documents, maps, and anything else onto the website make sure that you label each one. Adding the year prior to the title of the object will keep it within sequential order. Next, give an insight into the transfer of land or a general notice of what the material is all about and where you found it. Finally, provide any contact information available and give appropriate general tags for versatile search purposes.

Hints on Digital Images:

For the pictures that you take, make sure you download Picasa, the Photoshop program that can be found within a Google search. The program is very simple to use and will give you the ability to crop the photos taking out any unnecessary defects. Secondly, by using I'm feeling lucky or auto color can enhance the picture quality. There are other tools there can play around with as well if inclined to do so. Once you are done editing within Photoshop, save it, and then upload the picture online to Enviornmental archives website. Then can proceed to label and identify the picture as any other item you add. Any physical materials that you may find can be kept in the environmental archives folder found within KSU Archives.



File Uploads: